How can cellar management software help you unlock your collection?

2021-03-17

For just a moment, imagine no longer having to depend on a tedious cellar spreadsheet and instead being able to view your entire wine collection all in one place in an interactive way, bringing your portfolio to life?

Spreadsheets can be dull and relentless at the best of times. By consolidating piles of paper, spreadsheets, emails and invoices all into a well organised online portfolio, you can pull other valuable pieces of information together that lend a new dimension of enjoyment to organising your collection. Contrary to what you may think, managing your collection end to end, ensuring that all your wine acquisitions are accounted for, can be a fun process!

Cellar management software enables you to achieve this in 3 steps:

Step 1) Getting your collection organised.

Figuring out what wine you have may sound simple but it often isn’t. Wines are sourced from multiple merchants and stored in numerous locations. Although the majority of merchants are organised, not all can be relied on to remind you of your purchases.

An online cellar management platform enables you to track your entire wine collection in one place, both your professionally stored wines and those at home. Wine Owners’ home cellar functionality enables you to track the exact location of each bottle down to hole in a bottle rack, so that no bottle will be forgotten and ensures wines will be consumed within their drinking window (a window that you can edit according to taste).

Wine Owners - Organising-my-collection

Having been built by a fellow wine enthusiast, all functionality has been developed taking every part of the wine journey into consideration. All important information can be recorded: the wine name, vintage, format, where it was bought, purchase price, condition, quantity or a shipment date if it is incoming stock.

When you join, you have instant access to a pool of valuable information including drinking dates, critic stores, producer profiles and up to date pricing information and more, enough to keep any wine collector happy. Optimised for mobile and tablet access, you can access your collection wherever you are, whether on public transport, at work or abroad.

2) Rediscovering your collection.

Now that you have catalogued your portfolio and you know what you have and where it is, Wine Owners can help you make well-informed decisions around a) which wines to drink next and b) what you have too much of thanks to overzealous purchasing or a very good relationship with your account manager!

Lots of fun is to be had exploring the integrated analytical tools which include sophisticated pricing graphs and relative value score analysis. You can also review your portfolio by a range of filters, view values per category, total value and category performance over different periods of time. Latest perspectives of the critics are also helpful to appreciate the quality of the wines you have bought, and you can add your own tasting notes as well.

Wine Owners - Percentage breakdown per country

3) Shaping your collection.

Once you’re clear on your inventory, it’s time to take key decisions around your collection. You may wish to sell surplus stock back to the merchant who initially sold you the wine or, if they refuse, you’re only a few clicks from being able to offer your wine for sale in a vibrant secondary market, with trading desk experts available to help.

An easy to navigate, comprehensive digital overview makes it a lot easier to make decisions around which wines in your collection you’ll want to keep and the ones that are ballast. You’ll also be less likely to miss a drinking window. As a wine collector, the satisfaction of enjoying that glass of wine that has appreciated 10-fold since the date of purchase cannot be understated!

For those members who want to buy and sell, it’s super simple.

As it is integrated with a peer-to-peer trading exchange, you are joining a vibrant ecosystem of like-minded collectors as soon as you upload your collection.

In addition, by making purchases through the platform, every part of the settlement process is looked after by our logistics team.

If you are ready to upgrade your cellar management experience, we’re here to help. You can start by creating a free account HERE to organise, value and monitor price changes on up to 30 wines. If you have over 30 wines, our premium plans offer all the tools you will ever need to easily and successfully manage your collection.